DUBAI/ SHARJAH & ABU DHABI

🗂️ Core Administrative Duties

1. Managing Office Files & Records
   • Organize and maintain paper and digital filing systems.
   • Retrieve documents and ensure confidentiality.
2. Handling Correspondence
   • Draft, format, and send emails, letters, and memos.
   • Receive, sort, and distribute incoming mail and packages.
3. Answering Phones & Directing Calls
   • Respond to incoming calls professionally.
   • Route calls to appropriate departments or individuals.
   • Take messages when necessary.

🧑‍💼 Support to Executives & Teams

4. Scheduling & Calendar Management
   • Arrange meetings, appointments, and conferences.
   • Maintain calendars for executives or managers.
5. Meeting Preparation
   • Prepare agendas, take minutes, and distribute them.
   • Ensure meeting rooms are booked and set up.
6. Travel & Logistics
   • Book travel (flights, hotels, transportation).
   • Prepare travel itineraries and expense reports.

💻 Office Operations & Communication

7. Managing Office Supplies
   • Monitor inventory and reorder supplies as needed.
   • Liaise with vendors for office procurement.
8. Communication Liaison
   • Coordinate internal communications.
   • Serve as the point of contact between staff and management.
9. Maintaining Office Equipment
   • Ensure printers, copiers, and computers are functional.
   • Report maintenance issues to relevant departments.