DUBAI/ SHARJAH & ABU DHABI
🗂️ Core Administrative Duties
- Managing Office Files & Records
- Organize and maintain paper and digital filing systems.
- Retrieve documents and ensure confidentiality.
- Handling Correspondence
- Draft, format, and send emails, letters, and memos.
- Receive, sort, and distribute incoming mail and packages.
- Answering Phones & Directing Calls
- Respond to incoming calls professionally.
- Route calls to appropriate departments or individuals.
- Take messages when necessary.
🧑💼 Support to Executives & Teams
- Scheduling & Calendar Management
- Arrange meetings, appointments, and conferences.
- Maintain calendars for executives or managers.
- Meeting Preparation
- Prepare agendas, take minutes, and distribute them.
- Ensure meeting rooms are booked and set up.
- Travel & Logistics
- Book travel (flights, hotels, transportation).
- Prepare travel itineraries and expense reports.
💻 Office Operations & Communication
- Managing Office Supplies
- Monitor inventory and reorder supplies as needed.
- Liaise with vendors for office procurement.
- Communication Liaison
- Coordinate internal communications.
- Serve as the point of contact between staff and management.
- Maintaining Office Equipment
- Ensure printers, copiers, and computers are functional.
- Report maintenance issues to relevant departments.
About the Author
