Document Controller / Data Entry & Computer Operator
Document Controller/Data Entry & Office Assistant role combines administrative and organizational tasks, focusing on document management, data accuracy, and general office support. Key responsibilities include managing physical and digital documents, ensuring accuracy and compliance, performing data entry, and providing office assistance.
Document Controller Responsibilities:
- Document Management: Setting up, copying, scanning, and storing documents, creating templates, and managing document requests.
- Filing and Archiving: Organizing and maintaining both physical and digital records, ensuring proper storage and retrieval.
- Compliance and Accuracy: Checking and editing documents for accuracy, ensuring compliance with company policies and industry standards.
- Version Control: Maintaining version control and tracking document revisions.
- Distribution: Distributing documents to relevant personnel and organizations.
- Database Management: Maintaining document databases, generating logs, transmittals, and reports.
Data Entry Responsibilities:
- Data Input: Entering data from various sources, including physical documents and online systems.
- Data Verification: Verifying data accuracy by comparing it with source documents.
- Data Organization: Sorting and organizing data into appropriate formats, often in spreadsheets or databases.
- Report Generation: Creating reports based on entered data.
Office Assistant Responsibilities:
- General Administrative Tasks: Providing general office support, such as answering phones, scheduling appointments, and managing correspondence.
- Maintaining Office Supplies: Ensuring adequate stock of office supplies and coordinating with vendors.
- Communication: Communicating with internal and external stakeholders.
- Problem Solving: Addressing and resolving routine office-related issues.
Required Skills:
- Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain a well-organized workspace.
- Attention to Detail: Ensuring accuracy in data entry, document management, and other tasks.
- Communication Skills: Effective verbal and written communication skills.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, etc.), document management systems, and other relevant software.
- Time Management: Ability to manage time effectively to meet deadlines and prioritize tasks.
