DUBAI/ SHARJAH

🗂️ Office Assistant – Overview

Job Title:

Office Assistant (also called Administrative Assistant or Clerical Assistant)

Job Purpose:

To support the smooth operation of an office by performing a variety of administrative, clerical, and organizational tasks.

Core Duties & Responsibilities:

• Answer and direct incoming phone calls.
• Greet and assist visitors and clients.
• Handle incoming and outgoing mail, deliveries, and emails.
• Maintain organized filing systems (paper and electronic).
• Schedule meetings and appointments.
• Manage office supplies and order replacements when needed.
• Perform data entry, type documents, and create spreadsheets.
• Assist with basic bookkeeping or invoice tracking.
• Help coordinate meetings, travel, or office events.

Key Skills & Qualifications:

• Strong organizational and multitasking abilities.
• Clear written and verbal communication.
• Familiarity with Microsoft Office (Word, Excel, Outlook).
• Attention to detail and accuracy in administrative tasks.
• Professional appearance and demeanor.
• Ability to work independently and as part of a team.

Education & Experience (Typical Requirements):

• High school diploma or equivalent (minimum).
• Office administration or business certificate (preferred).
• Previous experience in an office or clerical setting is an advantage.

Work Environment:

• Office-based role, standard weekday hours.
• May be in corporate, government, nonprofit, or small business environments.

✅ Ideal Candidate Profile:

• Dependable, polite, and efficient.
• Maintains confidentiality and handles sensitive tasks.