Job Summary:

The Data Entry – Office Assistant is responsible for entering and maintaining accurate data in company systems while supporting the day-to-day operations of the office. This position requires strong attention to detail, organizational skills, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Data Entry:
  • Enter, update, and maintain accurate information in databases and systems.
  • Review and verify data for errors or discrepancies.
  • Perform regular backups to ensure data preservation.
• Administrative Support:
  • Answer phones, direct calls, and take messages.
  • Handle incoming and outgoing correspondence (emails, letters, packages).
  • Organize and maintain filing systems, both electronic and paper.
• Office Operations:
  • Order office supplies and monitor inventory levels.
  • Assist in scheduling meetings, appointments, and conference calls.
  • Support other departments with clerical tasks as needed.
• Documentation:
  • Prepare and edit reports, spreadsheets, and presentations.
  • Maintain records and documentation according to company policies.

Required Skills & Qualifications:

• High school diploma or equivalent (associate degree a plus).
• Proven experience in data entry or administrative roles.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong typing skills (typically 40+ WPM).
• Excellent attention to detail and accuracy.
• Good verbal and written communication skills.
• Ability to handle confidential information responsibly.

Preferred Qualifications:

• Experience with office management software or CRM systems.
• Familiarity with basic accounting or invoicing tasks.
• Ability to multitask and meet deadlines under pressure.

Working Conditions:

• Office-based environment.
• Typical work hours are Monday to Friday, 9:00 AM to 5:00 PM.
• May require occasional overtime during peak periods.