NOW HIRING FOR DUBAI AND SHARJAH OFFICES- HEAD OFFICE

🏢 Front Office Assistant / Receptionist Roles

📞 1. Handling Communication

• Answer and direct phone calls in a polite and timely manner.
• Manage incoming and outgoing mail and emails.
• Take messages and ensure timely delivery.

👩‍💼 2. Greeting Visitors

• Welcome guests with a professional and friendly attitude.
• Ensure visitors sign in and are directed to the correct office/person.
• Maintain the visitor logbook.

📋 3. Administrative Support

• Schedule and manage appointments or meetings.
• Maintain office records and filing systems (physical and digital).
• Assist with data entry, photocopying, scanning, and printing tasks.

🧾 4. Front Desk Management

• Maintain the cleanliness and organization of the reception area.
• Ensure the front desk is staffed and operational during business hours.
• Manage office supplies and request stock when needed.

🗂️ 5. Document & Record Management

• Organize and maintain files, records, and databases.
• Handle confidential information responsibly.
• Ensure timely filing and retrieval of documents.

🤝 6. Customer Service

• Respond to inquiries from clients, staff, and the public.
• Provide basic information about the company, services, or directions.
• Handle complaints and escalate when necessary.

📦 7. Logistics and Coordination

• Coordinate courier services and deliveries.
• Manage travel arrangements and hotel bookings when required.

💻 8. Technology Use

• Operate office equipment like fax machines, copiers, and phone systems.
• Use office software such as Microsoft Office Suite or Google Workspace.